High School Athletic Code of Conduct


  1. Dress Code
  2. Must comply with school regulations during off-season and with athletic regulations during the season.
  3. Facial hair may be regulated by each coach’s rules, but must be neat, trimmed, and not extreme.
  4. Hair must be neat, well groomed, and secured according to the regulations and team rules.
  5. Type of dress on athletic trips will be determined by head coach.
  6. It is the coaches’ responsibility to enforce this dress code on their squads.
  7. It is the Athletic Director’s responsibility to remind coaches if the dress code is not being enforced.
  8. Code of Conduct
  9. Athletes are expected to set the example both in school and out.
  10. Any athlete who has conduct problems in school or out is subject to additional discipline. The type and degree of punishment will be decided by the Athletic Director, Principal, and coaches involved.
  11. Any athlete missing practice time or any event for disciplinary reasons can be given extra discipline by the coach.
  12. Attendance
  13. Coaches must stress good attendance from athletes both at practice and at school.
  14. An athlete must be in attendance at least one‑half of a day in order to participate in practice or a game unless approved by the Athletic Director or Principal. Half of the school day is 11:00 a.m.  College days, armed forces days, mentorship days, and job interviews will not count against the student if approved by the attendance office in advance.  The school administration reserves the discretion to rule as needed in special circumstances.
  15. It is the responsibility of each coach to inform his/her team of these regulations, and to strictly enforce the policy.
  16. Athletic Eligibility

Grading Period Eligibility:

  1. All students in grades 7‑12 involved in interscholastic extracurricular activities are required to meet Ohio High School Athletic Association eligibility standards, pass at least five (5) full credit courses that count toward graduation (9-12), and achieve a minimum grade point average (GPA) of 1.6 in the nine week grading term immediately preceding participation. The spring quarter grading period will determine eligibility for the fall quarter.
  2. The grading period GPA will be taken directly from the student’s report card. PE is not included in the GPA calculation.
  3. If a student’s GPA falls below 1.6 for the nine-week grading period, she/he will be ineligible the next nine (9) week grading period.
  4. Interim grades will determine in-season eligibility status. (Interims are distributed week 4 or 5 of each quarter. (Depending on the school calendar)
  5. If at interim time a student-athlete does not meet the OHSAA requirements of passing 5 out of 7 required OHSAA classes, or their GPA is less than 1.6, they will be placed on academic watch and be monitored weekly until the season ends.
  6. GPA less than 1.6 (School Board Policy), or not meeting the OHSAA requirement of passing 5 classes will not be allowed to participate in any athletic contest for that specific week.
  7. When a student-athlete is placed on academic watch, they must meet the following criteria:
  • Attend mandatory study table for 2 – two-hour sessions weekly. (times/dates TBA)
  • Grades will be monitored weekly by the student’s teachers and Athletic Department for the remainder of their season.
  • If this student-athlete continues to be ineligible for three consecutive weeks, the student-athlete will be dismissed from their team.


  1. Team Cut Rule (Quitting, Dismissal)
  2. Varsity head coaches have the final say as to who is cut from teams at all levels.
  3. During a season in which two sports are held, a student cut from one team may try out for the other team providing that the student reports to the other coach on the next school day.
  4. During a season in which two sports are held, a student who quits one team before the first contest may try out for the other team if it is by mutual consent of both coaches involved and the Athletic Director.
  5. Any student who quits a sport during or after the official start date of the season may not participate in any other sport or conditioning program for sixty days. The sixty days will be retroactive to the official start date of the season that the student quit.
  6. Any student dismissed from a squad may not participate in any other sport or conditioning program during that season.
  7. A cheerleader may also participate in a sport in season by mutual consent of the cheerleading advisor, athletic team coach and the Athletic Director, with the understanding that any practice and contest schedule conflicts must be resolved in advance by all parties.
  8. Any student who is dismissed or quits a team will not be able to receive end of the season awards, varsity letters, or any type of sport appropriate award.
  9. Physical Cards, Athletic Fees
  10. Each athlete must have a completed OHSAA physical card, emergency medical card, and awareness form. A $40.00 athletic fee must be turned into the coach prior to the first athletic contest. Failure to do so will result in non-participation.
  11. Blank physical cards are available in the athletic office. They must be signed by a parent or guardian before the physical examination will be given.
  12. All completed physical cards should be turned in to the Athletic Director or coach prior to the first organized and mandatory practice.
  13. Each student‑athlete needs only one physical per year.
  14. Students need only pay one $40.00 athletic fee per year.
  15. Insurance
  16. All athletes grades 7‑12 must be covered by some type of accident or injury insurance that covers the athlete.
  17. All athletes must turn in to the Athletic Director an insurance card that is properly filled out and signed by a parent or guardian. This card is needed before the athlete starts practice.  If the insurance of an athlete should change during the school year, the athlete should notify the Athletic Director immediately.
  18. Any athlete who does not have an insurance policy covering athletics must purchase school insurance. Football players not having a policy covering athletics must purchase school insurance plus football coverage.
  19. All athletes needing school insurance or school insurance with football coverage should be reported to the athletic director immediately. An athlete WILL NOT practice without insurance.
  20. It is the responsibility of each coach to make sure all athletes have turned in a completed insurance card before allowing him/her to practice.
  21. Awards

The following are the athletic awards to be given at different levels for athletes and cheerleaders:

Managers ‑ letter with manager insert for first year service bar for each additional year

Statistician ‑ letter with stat insert for the first year ‑ service bar for each additional year

Jr. High (1st year) ‑ A‑B 4”letter if first letter, sport insert patch

Jr. High (2nd year) ‑ sport insert patch

Freshmen ‑ 4” block A letter with freshmen insert for basketball

Reserve ‑ (1st year) ‑ 4” letter

Reserve (2nd  year) – small bar

Reserve (3rd year)-first year varsity letter

Varsity (1st year) ‑ 6” letter with specific sport insert

Varsity (2nd year) ‑ service bar

Varsity (3rd year) ‑ service bar and Trojan medallion

Varsity (4th year) ‑ service bar and plaque/trophy

*Any senior on a team will automatically receive a letter.  A chenille letter will be awarded to each athlete for each sport in which a letter is earned in his/her high school career.

Patches are purchased by the athletic department for Varsity TEAM Champions for League, District, Regional or State.

Outstanding All‑Around Senior Athlete ‑ an award will be presented to the outstanding senior boy and girl athlete as voted on by head coaches, Athletic Director, and the Principal. The athlete must have earned seven (7) letters during his/her high school career.  A plaque will be presented at the principal‑sponsored awards program at the end of the school year.

  1. Awards Program- Please note that athletic awards could be withheld, if not all fees and obligations have been satisfied.
  2. All awards programs will be at the discretion of the Athletic Director.
  3. The Athletic Department will not sponsor a Junior High banquet. All Junior High awards will be presented at a school assembly.
  4. Guest speakers can be used, but they will not be paid for by the athletic department.
  5. A meet‑the‑team banquet or night can be held for varsity sports if the head coach desires.
  6. Athletes must be present to receive awards unless they receive permission from the head coach first.
  7. Athletes should dress and behave properly.
  8. Coaches must inform athletes about regulations.


  1. Training Rules


Since athletics are a privilege for each participating student, it is important that students, parents, and interested persons be aware of pertinent rules and regulations.

Each coach must have a meeting at the beginning of each season with both parents and athletes so that rules, regulations, procedures, and conduct are understood.  A completed Awareness Form with the student and parent signatures is to be turned in to the Athletic Director before the student may participate in organized practice.  The Athletic Director may hold the meeting.

  1. Training rules apply to all Arcanum‑Butler athletes in grades 7‑12, including cheerleaders.
  2. Any athlete attending a party or gathering of students and/or adults, where alcoholic beverages or mind‑altering substances (drugs) are used in an illegal manner, is in violation of the Training Rules Student Substance Abuse Policy.
  3. All athletes will start with a clean slate as freshmen.
  4. Enforcement of training rules is the responsibility of all coaches.
  5. Guilt or innocence of an athlete will be determined by the coach or coaches involved, athletic director, and principal
  6. All offenses must be reported to the Athletic Director, who will keep records for grades 7‑12.
  7. Coaches may add rules for their teams that are stricter than those set by the Board of Education. However, it is vitally important that the coach explain his/her rules to all players within the first two days of practice, and distribute copies to parents and players.
  8. Coaches should encourage athletes to associate with winners. It is important that all coaches emphasize the importance of and the need for training rules.



  1. Student Substance Abuse Policy


  1. No sale, distribution, possession, consumption of any alcohol, beer, drugs, or any other mood altering chemicals. If it is determined that a student is selling, distributing, consuming, or in possession of alcohol, beer, drugs, or any other mood altering chemicals he/she will be denied the privilege to participate in the athletic programs.

*a. First Offense: Immediate dismissal from team for the remainder of the season. The student has the opportunity to earn back 50% of the season (based upon the maximum allowable regular season games permitted by the OHSAA) by completing the following requirements: completing twenty hours of service to the Arcanum Athletic Department and participating in a substance abuse assessment and subsequent counseling or treatment as determined by the assessment results.  Students will not be able to return to participation until the twenty service hours are complete and the student has participated in the substance abuse assessment.  Any costs for the substance abuse assessment and counseling/treatment will be paid for by the student. The substance abuse assessment will be arranged through the Principal.

If the student completes the 50% suspension and the team is still competing in post-season play, the student is eligible to return. If less than  50% of the season remains, the student will be dismissed for the remainder of the season. The student may practice and travel with the team to competitions, but may not be dressed or participate as an athlete in any way.

*b. Second Offense: (Anytime during student’s high school career) – Denial of participation from one year from the date of determined guilt.  The athlete will be required to participate in a substance abuse assessment  and subsequent counseling or treatment as determined by the assessment results. Failure to meet these requirements prohibits the athlete from participation on any other athletic team until the obligation is met. Any costs for the substance abuse assessment and counseling/treatment will be paid for by the student. The substance abuse assessment will be arranged through the Principal.

*c. Third Offense: (Anytime during student’s high school career) – Student is no longer allowed to participate in athletics at Arcanum High School.

  1. The use of tobacco in any form or any criminally related activity is prohibited.
  2. First Offense: two-week suspension from all athletic competition. The student may practice and travel with the team to competitions, but may not be dressed or participate as an athlete in any way.
  3. Second Offense: Immediate dismissal from the team for the remainder of the season
  4. Athletes represent the team, school, and community. Thus, their conduct and appearance must reflect this responsibility.  It is clearly understood that each coach will enforce conduct and appearance rules respective of the philosophy.
  5. Discipline issues on any team should be handled by the head coach. Reports should be made to the Athletic Director and Principal if suspension or removal from a team is contemplated or required by the rules.
  6. Every athlete will meet the rules and regulations set by the Arcanum‑Butler Local Board of Education, and that of the Ohio High School Athletic Association.
  7. If additional rules and/or responsibilities are initiated by a respective coach, then those rules should be communicated to the athlete and parents in the pre‑season meeting. (The Athletic Director may elect to conduct the pre‑season meeting for all sports at the beginning of each season.)  The Athletic Department believes that by following the above rules and procedures, athletes will create a positive self‑image, gain peer acceptance, learn self-control and self-discipline, and establish a positive set of values for future involvement in society.